01
Assign fees by course or batch
Set fee amounts for courses and assign them to enrolled students, including instalment arrangements your institute offers. Review discounts against an agreed policy before applying them.
Coaching fee management
Coaching fee management for instalments, receipts and pending dues
Know what each student owes, what has been received and which receipt covers which payment — across courses and batches. Clear fee records protect the institute's cash flow and make renewal conversations with parents straightforward.
For coaching owners, accountants and front-desk staff who collect and reconcile fees.
How the workflow fits together
From setup to a reviewable record
02
Record payments and issue receipts
Record cash, bank or online payments as they arrive and issue receipts immediately. Keep references consistent with your bank statement for painless reconciliation.
03
Chase pending dues
Use pending-dues views to see who owes what and when it was due. Agree a follow-up routine so reminders are timely and consistent rather than ad hoc.
Evaluate before you choose
What to check in your demo
- Assign a sample fee with two instalments and record a part payment.
- Download a receipt and check it carries the details parents expect.
- Review the pending-dues view and the follow-up list it produces.
Availability and setup requirements
Online collection depends on an institution-owned, configured payment gateway and plan availability. This page does not promise gateway activation, transaction pricing, refunds or tax compliance. Confirm these separately during your demo.
Feature availability depends on the product, configured package and current interface. Confirm the screens, setup and permissions your team will use in a guided demo. A feature described here is not a promise that it is bundled into every plan.
Questions before rollout
Frequently asked questions
Can fees be collected in instalments?
Instalment arrangements are part of the described workflow. Validate your exact schedule patterns with sample records.
Can we apply discounts for siblings or scholarships?
Adjustment workflows are supported. Check approval behaviour and how adjustments appear in reports during the demo.
Is online payment included automatically?
Do not assume the gateway is active for every institute or plan. Verify gateway requirements and availability before promising online collection to parents.
Explore connected workflows
- Coaching admission management — Organise coaching enquiries, student records and course enrolments with ScholaroApp. Review the enquiry-to-admission workflow in a guided demo.
- Coaching attendance management — Record batch attendance, review absence history and export coaching attendance records with ScholaroApp. Discuss your routine in a guided demo.
- All coaching management features
Managing a school rather than a coaching institute? Explore School fee management software for that product's workflow.
See how this fits your institute
Share your institution size and the workflow you want to review. No student or parent records are needed to request a demo.